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Posted by on May 22, 2020

 

Good Business Intelligence will provide answers to your questions. Great Business Intelligence will answer the questions you wish you had asked. So how do you ensure your Business Intelligence is excellent Business Intelligence? The first step is to develop a definitive image of what you want the BI to deliver. Never lose sight of the central idea: BI must provide answers to your questions.

Initially, I would advise you to make a list of dreams and desires. Ignore whether the data is actually available in this first step. A good Business Intelligence professional will often be able to gather information from existing data where it seems impossible: let them decide what can and cannot be accomplished. It is extremely common for a BI implementation to highlight the benefit of new data streams being collected and stored.

Joe’s Garage has expanded beyond all expectations through diligence and the use of Business Intelligence. As a result of this success, Joe has expanded the types of data he records, and now, in addition to complete customer and job records, the company also retains information on employee timing, job hours and costs, and a lot of other business areas. As more information is gathered, Joe becomes increasingly excited about new opportunities. Start here…

With your wish list in hand, check with anyone who might have an idea of ​​the information your business is storing. Now is the time to track any information that someone may be tracking in your personal spreadsheet, etc., everything can be reported and analyzed, and they can all be beneficial. If your company has database administrators, they are likely to be more aware of the data available than anyone else. Most management, IT, and management roles involve elements of data collection, recording, and monitoring, so prepare to be amazed at the scope of your existing data.

To your best knowledge, it is at this point that hiring a business intelligence consultant is highly recommended, as expert guidance is crucial to make the most of the opportunity. In my previous ‘blah, blah, blah’ article, I discussed the options available for hiring with expert help, and offered some helpful advice on pricing and contract negotiation.

Joe takes an in-depth look at the data he and his staff have gathered over the past few months and takes some rough notes on areas of interest. The main core of Joe’s focus is staff efficiency and work standards. Whether you decide to use an in-house developer or hire a specialized consultant to run your project, you will need a general understanding of reporting to be able to effectively communicate your goals and requirements.

Types of reports

There are a few different categories of report styles, and the type of report you choose will determine how successfully the report will achieve its goal. The following list describes the basic types, which will give you an idea of ​​the characteristics and advantages of each. Please note that there are no hard and fast rules, and reports can be a combination of these types tailored to your specific requirements:

* Detailed reports: essentially a list of all information of interest. These are great for identifying particular records or problems. Additional formatting can be used to highlight records that may be of interest.

* Summary Reports – Provide total summaries of data that is of interest, such as hours spent on a particular task in a week. The range of options for the total summary type is extensive (average, sum, percentage, count), to name a few (Crystal Reports has nineteen different summary types). The results of summary reports are often displayed in charts for clarity.

* Detailed Reports – It’s like a Summary Report, but it has the added feature that when you click on any summary, the report shows the detailed data that makes up that summary.

* Dashboards: This is a compilation of summary reports, usually displayed in graphical form with a minimum of numerical values ​​displayed, and are designed to give the viewer an immediate overview of a particular set of related information. These options, either individually or together, will meet virtually all business requirements regardless of the business sector.

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