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Posted by on November 14, 2019

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Deciding to implement a screen monitoring software in your company is a big step but it’s the one that will surely prove to be extremely beneficial to your business, processes and ultimately employees themselves. But now with that decision out of the way, there’s a looming question: Am I doing everything right or am I missing something?

You probably noticed when you were looking through all computer surveillance software reviews that there are a lot of different options and a lot of things to think about. Well, we’re certain that you’ve already considered all the different features and price plans of various screen monitoring software solutions, so we won’t dwell on that here. Instead, we’re going to draw your attention to a couple of final details that you should keep in mind before you finalize the implementation of the software.

1. Operating System Compatibility

This aspect of implementing a new solution seems really obvious – your computer is running on Windows 10, so you’re going to get Windows 10 PC monitoring software. However, the issue of compatibility gets a little bit more complex when you factor in your employees. After all, the system is supposed to work on their computers.

And what about any remote workers who might happen to use their own computers? They might be using a different operating system or some older versions, so think about whether you may need to get PC monitoring software Windows 7 or Mac version, etc.

The trick is to have your employees in mind and to try to find the system that’s compatible with as many operating systems as possible in order to have every situation covered.

2. Hosting Options

You have two options when it comes to where you want to store your screen monitoring software data and now is the time to think about which one you want to implement.

Cloud solutions are good enough for most companies. The implementation of cloud-based software is typically very fast and easy, you’ll get plenty of storage space for your data, and it’s completely secure.

On the other hand, you have self-hosted solutions, which give you more control over your data but they also require a technical team to implement them. Plus, you’ll never find a free software to track computer activity which is self-hosted, as these systems tend to be a bit more expensive than cloud-based ones.

3. Access Privileges

With the technical things out of the way, you can finally focus on how you’re going to use your screen monitoring software. This starts with who you’re planning to share your tracking data with.

Some platforms are pretty flexible when it comes to different levels of access privileges. You might find that you’re able to grant your clients special access to the data related to their own project, or that you can share individual reports with your employees.

Also, don’t forget to think about who will get access to the manager’s dashboard. This is where all the monitoring information is and where you can tweak the settings from, so the fewer people have access to it, the better.

4. Legal Matters and Employees’ Privacy

Even if you’d consulted the law before you decided to implement screen monitoring software in the first place in order to check whether and to what extent employee tracking was allowed in your country, it can’t hurt to take one last look at the legal matters just to insure that you’re doing everything right.

Some questions that you might want to consider include: What kind of information am I allowed to monitor? Can I collect personal data? Who can I share this with? Am I allowed to track just any employee? Do I have to inform my employees about monitoring or maybe even ask for their consent?

These questions will slowly bring you to the issue of protecting employees’ privacy. After all, this isn’t simply a writing time tracker that measures how much time your content creators take to finish a text. This is a system that lets you see which websites employees are visiting and take screenshots whenever you want. So, you need a detailed policy on how you’re going to collect and use the monitoring data so that you don’t endanger your workers’ personal privacy.

Conclusion

Thinking about all these things before you actually go ahead and install screen monitoring software will help ensure not only that you got the right system that will fit your company, but also that you’ll be using it to benefit both your business and your employees.